BoD Meeting |
Date: 10/07/2008 |
||
Time: 7:07 PM – 8:52 PM |
|||
Place: Lindsey Sturkie Residence |
|||
| Meeting called by: BoD | Type of meeting:Meeting of the Directors | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Patrick Hedgepath, Chad Keller, Lindsey Sturkie, Randall Mungo | ||
Minutes |
|
| Agenda item: | Meeting called to order |
| Presenter: | |
| Discussion: | |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes were reviewed. |
| Motion made by: | Lindsey Sturkie to approve the minutes |
| Motion second by: | Chad Keller |
| Conclusions: | 4 yes 0 no votes |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | |
| Agenda item: | Halloween Issues |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey reviewed the hire a police officer form. Lindsey mentioned Randall Mungo might be a good person to handle this as he will be in the neighborhood that evening. From 6 - 9 Randall will pay the cash and get reimbursed later. |
| Motion made by: | Randall Mungo to attempt to hire 2 off duty officers. |
| Motion second by: | Chad Keller |
| Conclusions: | 4 yes 0 no votes |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | SCE&G lighting issue |
| Presenter: | Lindsey Sturkie |
| Discussion: | The letter SCE&G sent to the HoA was discussed about the lighting. The letter basically states we have 2 choices. Either the HoA would pay the $816 per month based on 40 lights ($5.19 per resident for 157 residents). 2. The HoA would have to have 75% of the lot owners agree to pay the additional charges on their light bills. And SCE&G would put the fee on each homeowners individual bills. The board has 30 days to give the SCE&G a decision. The board discussed there were some inaccuracies in their numbers. The board discussed the options. The idea of sending out a referendum to the homeowners where they can choose to keep the lighting and pay the bill or have the lights removed was discussed. |
| Motion made by: | Chad Keller to send out a referendum to the membership about the lighting. |
| Motion second by: | Randall Mungo |
| Conclusions: | 4 yes 0 no votes |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 2 weeks |
| Agenda item: | Election of directors. (president) |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey reviewed voting processes. Lindsey spoke about there being 4 positions and only 3 members. Lindsey gave his thought on a management company and their possible take over of the book keeping and violations etc. |
| Motion made by: | Randall Mungo - Nominates Chad Keller for the Presidents position. |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 2 yes 1 no |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Election of directors. (vice-president) |
| Presenter: | Lindsey Sturkie |
| Discussion: | Nominations for Vice-President |
| Motion made by: | Patrick Hedgepath - nominated Randall Mungo |
| Motion second by: | Chad Keller |
| Conclusions: | 2 yes 1 no votes |
| Action items: | |
| Person responsible: | Randall Mungo |
| Deadline: | |
| Agenda item: | Election of directors. (secretary) |
| Presenter: | Lindsey Sturkie |
| Discussion: | Nominations for Secretary position |
| Motion made by: | Chad Keller - Nominates Patrick Hedgepath as secretary |
| Motion second by: | Randall Mungo |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | |
| Agenda item: | Election of directors. (treasurer) |
| Presenter: | Lindsey Sturkie |
| Discussion: | Nominations for the treasurers position. |
| Motion made by: | Chad Keller - Nominates Randall Mungo as treasurer |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 2 yes 1 abstention votes |
| Action items: | |
| Person responsible: | Randall Mungo |
| Deadline: | |
| Agenda item: | Transfer of documents |
| Presenter: | Lindsey Sturkie |
| Discussion: | The appropriate president documents were transferred to Chad Keller. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Meeting Adjourn |
| Presenter: | Lindsey Sturkie |
| Discussion: | Adjourn the meeting. |
| Motion made by: | Patrick Hedgepath to adjourn the meeting. |
| Motion second by: | Chad Keller |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | BoD |
| Deadline: | |